GTD with Gmail (Part I)

I’ve previously mentioned that I use Gmail to manage GTD. I thought it would be appropriate to explain my implementation for others to utilize, comment on and improve upon the process. David Allen’s famous first step is collection. He tells us to use as many inboxes as we need, but as few as we can get away with. I use two: my Hipster PDA and my Gmail inbox. The Hipster is for collection when electronic means aren’t feasible, i.e., away from the computer or when a collection-necessary idea presents itself while I’m too busy to open my email. At collection-time each Hipster index card is converted into an email. Otherwise, the thought goes straight into an email to ‘Me’ for processing as soon as possible. Important Note: ‘Me’ is the contact that points directly to my Gmail account. If you use forwarding addresses to your Gmail, sending yourself an email using the fowarding address will only place the email in ‘Sent’ which is a pain for processing. My point in this first step is identical to David Allen’s: clear your mind of anything that needs your attention and put it somewhere you trust. Tomorrow: processing from Gmail’s inbox.

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